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MINUTES EXECUTIVE MEETING PLASENCIA Monday 16th April 2007
Attending: Cllr John Price, President WTFC (Chester) Medwyn Jones, Treasures WTFC (Denbigh), Maud Duthie – van der Venne, Secretary General WTFC (Chester), Howard Dickenson (Representing Charlie Seward, Chester), Arnaldo Vecchietti, (Verona), John Sciberras, (GPD Malta), Eamonn McEneaway (Vice-chair Irish Walled Town Link), Huibert Crijns, (Representing Peter van Roosmalen, ‘s-Hertogenbosch), John Beynon, (Tenby), Rosemary Doyle, (Canterbury), William Pettit, (Canterbury), Frederico Paula, (Lagos), Aziz Elbas (Osmangazi), Ali Gulbay, (Osmangazi), David Bruce (UWE Bristol), Linda Thorp, (Conwy), José Luis Muńoz, (Plasencia), Pablo del Majo (Plasencia),
1. President’s Welcome The chair and president, Cllr John Price, MBE welcomes the members to the executive meeting in Plasencia.
2. Apologies John Manduca -Chairman Mdina Cultural Committee, Maud Arkestijn – Naarden, Luigi Rossetto – Soave, Ms Eleni Mavrou - Mayor of Nicosia Charlie Seward – Chester, Peter Osborne – Tenby, Kate Bajoge – Dubrovnik, Francis Tabone – Malta, Representatives from Thessalonica, Anne Scicluna – Chichester, Linda Mavian – Veneto Region, Nada Zajc – Piran, Vojka Stular – Piran, Tomar Gantar - Mayor of Piran, Quim Queralt – Montblanc, Vlasta Ulrichova, International cooperation committee, Policka, Dragomir Misljenac and the Mayor Zivko Kolega and the Deputy Mr. Skarica – Zadar, Tanja Ostrman Renault –Ptuj, Birgu Local Council – Malta, Joe Spitiri, Malta
3. Minutes of Executive meeting held in Verona 11th Sept 2006 Minutes accepted without amendments
4. Matters Arising not on agenda No
5. Archway The workshops are completed with the last workshop being held in Lucca in March this year. There are 3 comprehensive GPG produced and two guides are in development. These GPG’s will be presented at the legacy conference in Chester. The conference is 25 & 26 June 2007. Invites to all WTFC members will go out at the end of April or early May. Archway hopes that many WTFC members will attend the legacy conference.
The executive members would like to express their appreciation to everybody who has worked hard on implementing Archway and the production of the GPG’s.
6. Involvement of Schools - Education Three people involved with the educational project, Milica Maslo, Piran, Luigi Rossetto, Soave and John Sciberras, Malta. Five different schools worked on an educational project and this resulted into publishing a book: “The young in the shelter of Town Walls”.
Thanks to everyone involved with the production of this book. Project was beneficial and we learned from it. It would good to try to continue with these kinds of projects. We need to think how to involve children in the walled towns and how we can do that in the future.
Cities have indicated there interest, but somebody needs to take the lead, we need to look at funding and what kind of means we want to develop the next project with children and youth.
Mrs Linda Thorp can take this back to the North West Link group. Cllr John Price can ask Milica Maslo if she would like to be the coordinator/communicator for the future initiatives.
7. Symposium 2008 – Canterbury – William Petit Mr William Pettit gave an overview of the Canterbury Symposium in 2008 (see encl). WTFC will try to keep the registration fees similar but this depends on finding enough sponsorship. The date for the symposium has been agreed. The symposium will take place Friday 10 Oct till Tuesday 14 Oct 2008
8. Financial update from Treasurer
Financial year has been approved by the auditors. We have now more than 100 paying members, this includes associate members. WTFC is becoming more self sufficient. The healthy balance needs to be read with caution because WTFC still needs to contribute to the Archway project. It is important to try to keep a healthy balance by seeking further sponsorship. For example the newsletter could be sponsored.
Members could help by speaking to non-paying members and try to re-connect them with the WTFC. Furthermore, to let the WTFC secretariat knows if there are any mistakes on the contact list and persons responsible for payment. Secretariat can look at how we can keep reminding members of payment.
Thanks to the treasurer Mr Medwyn Jones and Mrs Janet Bourhill for all their hard work.
Sponsorship Update: WTFC is negotiating with a sponsor, Bellways, a British Developer, to get them a corporate sponsor. However, it is appreciated if other cities can ask for sponsorship for any WTFC activities and products.
9. Election of Vice -President We had one nomination for Vice-President, Mr Luigi Rossetto from Soave. Since he was not opposed his nomination has been accepted. Due to Mr Luigi Rossetto’s vice-presidency there will be a vacant place on the executive board. Executive will look at to fill this position.
10. World Walled Town of the Year Award – Nominations At the AGM we will invite nominations for this award. Cities that are nominated will receive an information pack. This pack includes the criteria, type of nomination, deadlines etc. At the next executive meeting in Ohrid, the long list of nominations will be announced. The nominations will be judged by a panel. The panel exist of Cllr John Price, Mr Peter van Roosmalen and Mr Brian Smith from the EHTF. The winner of the award will be announced at the next symposium in 2008.
11. Secretary General’s Report Written by Mr Chris Lines and read out by current secretary general Mrs Maud Duthie – van der Venne (see encl)
The executive members thanked Chris Lines for writing this report.
12. Academic Advisor’s Report a. Academic advisor took group of students to Piran, Tenby and Lucca b. Attended several Conferences c. Worked on different reports and pieces
Mr David Bruce was thanked for this update.
13. Newsletter Winter/Spring edition has been produced and forwarded to all members. Newsletter is also available on website. Intend to keep producing two editions per year.
14. Website Website is under construction, needs to be updated and modernised. Small working group in Chester will be looking at the website.
15. Membership update
New Members since Sept 2006
Iberian Circle of Walled towns, towns in Portugal and Spain was established in November 2006. It would be good if those cities would become individual membership.
16. Future Symposia – Location - Canterbury 2008 Malta 2009 Xian 2010 Pécs 2011
We are not sure if Malta is able to host the Symposium, we need to look at other possibilities if it is necessary. Due to logistical difficulties and financial issues, the Symposium in Xian is most likely not possible. Furthermore, Pécs is also struggling to commit to hosting the symposium. Therefore, it is necessary to look at alternatives and if cities are interested in hosting in symposium they need to let us know.
17. Future Executive Meetings - Ohrid 2007 Carrickfergus 2008
WTFC has not received confirmation if Ohrid is able to host this meeting. At the moment this is left open and it could change.
Carrickfergus proposed to have the meeting in June 2008. Since this is too close to the symposium it would be better to have the meeting in April 2008. Carrickfergus propose to have a European Walled Town Day and organise activities in all Walled Towns. This also could link in with open Heritage Days. For example the Irish Walled Towns Network, produced a brochure related to a local photo competition in 2005. This was done with the excellent support from Mrs Alison Harvey from the Irish Heritage Council. This is an initiative the WTFC can look into
18. Future Direction of the Circle
(1) Introduction by President At previous meetings it was agreed to look at establishing a technical network and also there was a suggestion by Mrs Maud Arkestijn, to establish a WTFC University.
(2) Establishment of Technical Network The proposal is to have a technical and academic network as part of the WTFC (see encl). This network will meet for the first time during the Archway Legacy Conference in Chester.
(3) WTFC University The suggestion of establishing a WTFC University was proposed by Mrs Maud Arkestijn. During the last Executive meeting in Verona it was agreed that the technical arm (technical and academic network) would look into this initiative. This will be taking up during the first meeting in Chester
19. Correspondence No correspondence was received
20. Any Other Notified Business No other notified business
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